Sponsor an Event

CPG Food Project is actively seeking organizations to sponsor fundraising events for their local food pantry.  A number of sponsor resources have been developed to assist with the process. 

The CPG Sponsor Pack will help you with an overview of the show and how to proceed.  It includes:

  • A cover letter
  • Background information on the show and CPG Food Project
  • Guidelines for sponsoring an event
  • A checklist for organizing and planning an event
  • Promotion ideas to help get you started in your community

If you need a basic handout to help explain CPG to a committee or board, you might use this CPG One Pager for such a summary.

CPG has no paid staff and accepts no honorariums, but does ask sponsors to consider paying the licensing fee and assist with mileage reimbursement. See this sheet for license and transportation explaination. 

To assist in booking your show you can take a peek at available dates!

Please note the following basic guidelines:

  • CPG Events are for charity purposes only, to support not-for-profit local and world hunger organizations. 
  • Sponsors are asked to seek advance local financial support to cover licensing fees and travel expense so that 100% of all funds raised from ticket sales and/or offerings go to local and world hunger organizations.  
  • The normal split for funds raised is: 50% to the local food organization, 25% to WHYHunger http://www.whyhunger.org/ and 25% to Mennonite Central Committee  http://www.mcc.org/

Other Online Sponsor resources:

 Accounting reconciliation for a show:

 CPG does NOT like to leave a show with any cash and likes to reconcile all funds the day of a show.  A reconciliation sheet (ReconciliationCPG) and explaination (Reconciliation Explanation) have been developed to help meet the following needs:

#1 We want to keep the funds received for licensing and transportation separate from show tickets and donations so we can clearly account that 100% of the funds raised at a show correspond to checks written to food organizations.

(Hopefully funds committed to cover expenses are identified before the sale of tickets and the show itself.  CPG pays the licensing fee as they are on the contract with Dramatic Publishing as a traveling show.  CPG does not need to have the funds prior to the show, but does like to have them covered in a separated check made out to “CPG Food Project” the night of the show if possible.  See License & Transportation sheet.)

#2 We want to account for ticket sales separately from donations because licensing fee is determined on the amount received from ticket sales but excludes donations.   

#3 We want to have a way to reconcile the fact that some checks get made out to CPG and some to the sponsor.

 #4 With multiple shows going on, and the time frame of passing checks, we have found it easier to complete all the accounting while everyone is sitting face-to-face. 
So, our preferred reconcilliation of all funds for a show, happens the same day as the show.  The sponsor totals all cash and checks made out to them for a deposit in their account.  With someone present with authority to sign a checks, they write a single check to “CPG Food Project” for that total deposit.

CPG adds the check above to any checks made out to CPG and arrives at the total ticket sales and donations for the show.  Using this combined total, CPG writes a check for 50% to the local food ministry.  Checks to MCC and Why Hunger are written on a monthly or quarterly basis depending on the amount a funds.  CPG will issue individual checks if the sponsor prefers.